Purchasing

Frances Moore, Purchasing Agent
Jessica Foss, Assistant Purchasing Agent

Bay County Building
515 Center Avenue, Suite 703
Bay City, Michigan 48708
Voice: (989) 895-4037
Fax: (989) 895-4178
purchasing@baycounty.net

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.


Purchasing Guidelines

  • Authorized purchasers may make purchases under $1,000 without a Purchase Order
  • Between $1,000 to $5,000 requires one (1) written quote
  • Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
  • Over $20,000 requires a sealed bid.

Purchasing Process

  • Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
  • Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
  • Bids and formal quotation processes will be advertised on:
  • Location Link
     

     Bay County TV

     https://www.youtube.com/c/BayCountyMI
     Bay City Times
     Sunday Print Edition
     MLive  https://classifieds.mlive.com/marketplace/category/Legals
     GovSpend  https://govspend.com
     BidNet
     https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
     Bay County Facebook
     https://www.facebook.com/baycounty
     Bay County Vendor Self-Serve
     https://selfservice.baycounty-mi.gov/vSS/Vendors/default.aspx

Upcoming Solicitations

  • Management Detection & Response Services
  • Access Control System
  • Health Department Forensic Pathologist
  • Agent/Broker for Workers’ Compensation TPA services and Excess Workers Compensation Coverage
  • Forest Sustainability Program Spongy Moth Treatment

Bay County Active Solicitations

Bid Number Bid Name Bid Date/Time Opening Link to Bid Documents
Notes
IFB 2024-01 Bay County Sheriff's Office Marine Patrol Boat         

February 23, 2024 @ 11:00 AM

IFB 2024-01 Patrol Boat.pdf
Vendor questions due to Purchasing February 9, 2024, by 5:00 PM
 IFB 2024-01 ADDENDUM      Marine Patrol Boat Addendum.pdf  BID OPENING DATE CHANGED TO MARCH 1, 2024
         
IFB 2024-02 Bay County Sheriff's Office Marine Patrol Search and Rescue Air Boat February 23, 2024 @ 11:30 AM IFB 2024-02 Air Boat.pdf Vendor questions due to Purchasing February 9, 2024, by 5:00 PM
 IFB 2024-02 ADDENDUM      Air Boat Addendum.pdf  BID OPENING DATE CHANGED TO MARCH 1, 2023
         
 RFQu 2024-05

Design-Build for a Community Health and Human Services Building Renovation and Construction Project

 April 5, 2024 @ 11:00 AM  RFQu 2024-05 Design-Build for a Community HHS Building Reno.pdf  Mandatory Facility Walk-Though February 29, 2024 @ 10:00 AM
         
 IFB 2024-03  Department on Aging Meal Delivery Vehicle March 8, 2024 @ 11:00 AM  IFB 2024-03 DOA Delivery Vehicle.pdf  

 

Resources