Purchasing

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.

Purchasing Guidelines

• Authorized purchasers may make purchases under $1,000 without a Purchase Order
• Between $1,000 to $5,000 requires one (1) written quote
• Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
• Over $20,000 requires a sealed bid.

Purchasing Process

• Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
• Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
• Bids and formal quotation processes will be advertised on:

• Location	Link
  Bay County TV	https://www.youtube.com/c/BayCountyMI
  Bay City Times	Sunday Print Edition
  MLive	https://classifieds.mlive.com/marketplace/category/Legals
  GovSpend	https://govspend.com
  BidNet	https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
  Bay County Facebook	https://www.facebook.com/baycounty
  Bay County Vendor Self-Serve	https://selfservice.baycounty-mi.gov/vSS/Vendors/default.aspx

Upcoming Solicitations

• Sheriff's Office Marine Patrol Boat and Trailer - Rebid
• Animal Services Building Replacement/Renovation Construction Manager
• Civic Arena Chiller/Compressor Replacement
• Multi-functional Copy Machines (Countywide Replacement)
• Fire Panel Replacement

Bay County Active Solicitations

Bid Number	Bid Name	Bid Date/Time Opening	Link to Bid Documents	Notes
RFP 2023-04	Multifunction Copiers	March 31, 2023, at 11:00 AM	RFP 2023-04 Multifunctional Copiers.pdf	Vendor questions due by March 14, 2023, at 5:00PM
RFP 2023-04 - ADDENDUM #1	Multifunction Copiers	CHANGED TO APRIL 14, 2023 @ 11:00 AM	ADDENDUM #1.pdf	RESPONSES TO VENDOR QUESTIONS WILL BE RELEASED NO LATER THAN MARCH 31, 2023, 5:00 PM

 

Resources

• Michigan Public Purchasing Officers Association Code of Ethics.pdf
• NIGP The Institute for Public Procurement Code of Ethics.pdf
• NIGP Values and Guiding Principles.pdf
• Michigan Intergovernmental Trade Network (MITN) registration link.
• Vendor Self-Serve registration link may be found at the bottom of this page under "Quick Links".