Purchasing

Frances Moore, Purchasing Agent
Jessica Foss, Assistant Purchasing Agent

Bay County Building
515 Center Avenue, Suite 703
Bay City, Michigan 48708
Voice: (989) 895-4037
Fax: (989) 895-4178
purchasing@baycounty.net

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.


Purchasing Guidelines

  • Authorized purchasers may make purchases under $1,000 without a Purchase Order
  • Between $1,000 to $5,000 requires one (1) written quote
  • Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
  • Over $20,000 requires a sealed bid.

Purchasing Process

  • Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
  • Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
  • Bids and formal quotation processes will be advertised on:
  • Location Link
     

     Bay County TV

    		 https://www.youtube.com/c/BayCountyMI
     Bay City Times
    		  Sunday Print Edition
     MLive  https://classifieds.mlive.com/marketplace/category/Legals
     GovSpend  https://govspend.com
     BidNet
    		  https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
     Bay County Facebook
    		  https://www.facebook.com/baycounty
     Bay County Vendor Self-Serve
    		  https://selfservice.baycounty-mi.gov/vSS/Vendors/default.aspx

Upcoming Solicitations

  • Electronic Health Records Software 
  • Management Detection & Response Services
  • Access Control System

Bay County Active Solicitations

Bid Number Bid Name Bid Date/Time Opening Link to Bid Documents
 Notes
         
 RFQu 2023-15 Bay County Animal Services & Adoption Center Construction Manager and Design Professional  October 20, 2023 @ 11:00 AM RFQu 2023-15 AS CM RFQu.pdf  Optional vendor meeting/walk-through September 8, 2023 @ 10:00 AM
         
 RFQU 2023-16  Bay County Department on Aging   Kitchen Expansion September 22,2023 @ 3:00 PM .RFQu- Department on Aging Kitchen Expansion.pdf

 Optional Walk-through 

August 31, 2023 @ 1:00 PM

 RFQu 2023-16

 ADDENDUM

  Bay County Department on Aging Kitchen Expansion

 NEW BID OPEN DATE 

September 29, 2023 @ 3:00 pm

  RFQu- Department on Aging Kitchen Expansion..pdf

September 29, 2023 @ 3:00 PM
 

RFQu 2023-16

  ADDENDUM

Department on Aging Kitchen Expansion

 

 Addendum

  RFQu 2023-16 DOA Kitchen Expansion Addendum.pdf  
         
 RFQu 2023-08 Bay County Employees' Retirement System Custodial Bank September 22, 2023 @ 11:00 AM  RFQu 2023-08 Retirement Board Custodial Bank.pdf  

 RFQu 2023-08 

ADDENDUM

    NEW BID OPENING DATE: OCTOBER 13, 2023 @ 9:00 AM  ADDENDUM RFQu 2023-08.pdf  QUESTIONS DUE 9/29/23 
         
 RFP 2023-17  Bay County Building Elevator Replacement  October 20, 2023 @ 1:00 PM  CURRENT RFP 2023-17 Elevator Replacement.pdf  MANDATORY Walk-through Monday, September 18, 2023 @ 10:00 AM
RFP 2023-17 ADDENDUM    **NEW DATE NOVEMBER 3, 2023, AT 1:00 PM ELEVATOR ADDENDUM.pdf
  ADDITIONAL WALK-THROUGH DATE; Thursday September 21, 2023 @ 9:00 am; ADDED WALK-THROUGH DATE 9/26/23 @ NOON
         
 RFP 2023-18 Health Department Electronic Health System  October 13, 2023 @ 11:00 AM  RFP 2023-18 EHR system.pdf Deadline for questions from prospective proposers: September 29, 2023 

 

Resources