Bay County follows the Values and Guiding Principles of Public Procurement:
TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY
Purpose
The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.
The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.
Purchasing Guidelines
- Authorized purchasers may make purchases under $1,000 without a Purchase Order
- Between $1,000 to $5,000 requires one (1) written quote
- Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
- Over $20,000 requires a sealed bid.
Purchasing Process
- Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
- Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents.
- Bids and formal quotation processes will be advertised on:
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Upcoming Solicitations
- Management Detection & Response Services
- Health Department Forensic Pathologist
- Agent/Broker for Workers’ Compensation TPA services and Excess Workers Compensation Coverage
- Forest Sustainability Program Spongy Moth Treatment
- Mosquito Control Data Management System
Bay County Active Solicitations
Bid Number | Bid Name | Bid Date/Time Opening | Link to Bid Documents | Notes |
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RFP 2024-08 | Information Systems Card Access Control | Opens March 6, 2024 Closes April 26, 2024 | RFP 2024-08 Bay County Information Systems Card Access Control..pdf | Mandatory walkthrough March 22, 2024 |
RFP 2024-08 | Addendum | | CARD ACCESS Addendum.pdf | ADDITIONAL WALK-THOUGH DATE DUE TO WEATHER MARCH 25, 2024 @ 9 AM |
RFP 2024-08 | Addendum 2 | April 26, 2024 11:00 AM | CARD ACCESS Addendum 2.pdf | |
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RFQu 2024-04 | Bay County Health Department Forensic Pathologist | May 10, 2024, 11:00 AM | RFQu 2024 -04 Forensic Pathologist.pdf | Vendor questions due no later than April 19, 2024, 5:00 PM |
IFB-2024-09 | Bay County Information Systems Division (ISD) Managed Detection and Response Services (MDR) | May 10, 2024 11:00 AM | IFB 2024- Bay County Information Systems Division Managed Detection and Response Services.pdf | Vendor questions due April 19, 2024, 5:00 PM |
IFB 2024-09 | Bay County Information Systems Division Managed Detection and Response Services | May 10, 2024 11 AM | Addendum release April 26, 2024 | Due to unforeseen circumstances the addendum will be release no later than Tuesday April 30, 2024 |
Resources